No more procrastination, my friend! In many cases, a single sentence can get most of the drafting done for you.
It's the end of the month again. Are you back to that familiar moment—opening the reimbursement system, facing a stack of invoices, sighing, closing the page, and saying "I'll do it tomorrow"?
No more delays, my friend!
Stop staring at your screen trying to read invoices until you start doubting your own eyesight! Let us show you the steps—one invoice at a time.
Step 1: Upload Invoices
Open Feishu AI, tap the "+" next to the input box, and send over all your invoices (commonly PDF, JPG, and PNG—confirm the supported formats in your current Feishu version).
In the input box, send:
Help me extract the data from these invoices—I'm preparing to fill out the reimbursement form.
Ask Feishu AI to organize key fields such as invoice type, date, amount, reimbursable person, expense description, and invoice number. Review each field against the invoice image before moving on, and check how your finance team wants unclear scans handled.
Step 2: Add Expense Context
Tell Feishu AI how this expense was incurred. If your organization has configured accessible knowledge-base and policy content, ask it to organize suggestions from those materials.
For example:
This is a hotel invoice from my business trip in Shanghai, used for visiting clients. Please refer to the company's reimbursement policy and advise the recommended reimbursement method, expense category, and what supporting documents are required.
If your company has configured relevant policy content, ask Feishu AI to summarize the suggested reimbursement method, expense category, and any additional documents needed. Final decisions should follow your company's internal regulations.
Step 3: Copy Directly and Submit for Approval
Then send:
Please output the information required for this reimbursement in the format “Field Name: Field Value”; also write a brief expense description, and list the materials I need to check before submission.
Ask Feishu AI to consolidate the invoices into a field table, then check it against each invoice before copying.
If your admin has configured the relevant integrations, it may also link to your company’s reimbursement system—confirm this with your IT team before month-end, otherwise copy and paste the fields as usual.
Before: View invoice → Manually copy fields → Search policies → Guess process → Write description → Submit.
Now with Feishu AI: Upload invoices → AI organizes → Copy and submit.
Next Time, Just Copy This Sentence
I need to file a reimbursement for this invoice. Please extract the fields from the invoice; suggest the appropriate reimbursement method and expense category based on company policy, and list any additional documents required.
Used with care, this flow can help reduce manual copying, cut guesswork, and potentially lower the risk of re-submissions due to errors or omissions.
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